Privacy Policy

This policy explains how Post Show Food (“we”, “us”) handles information when you use postshowfood.com (the “Service”). Post Show Food is a free tool that helps touring organizers collect post-show food orders and bus stock requests from their crew.

Information we collect

Organizer accounts. When you create an account we collect your name and email address. If you sign up with a password, we store only a securely scrambled (hashed) version of it, never the password itself. If you use “Continue with Google,” Google shares your name, email address and a Google account ID with us. We don’t get access to your Gmail, contacts, files or anything else in your Google account.

Tour information. Organizers add information to run their tours, such as tour and bus names, restaurant names, menu photos, color settings, and the names and email addresses of team members they invite.

Crew submissions. Crew members don’t need an account. When they use a tour’s link, they enter a name, their bus, and their food order or bus stock request. That’s shared with the tour’s organizers so they can place orders and label them.

Technical information. Like most websites, our servers briefly process your IP address and basic browser information to deliver pages, keep the Service secure and prevent abuse (for example, limiting repeated login attempts).

Cookies and device storage

We use one essential cookie to keep organizers logged in, plus a short-lived cookie during Google sign-in for security. We don’t use advertising, analytics or tracking cookies.

On crew members’ phones, the Service saves a few things in the browser’s own storage for convenience, such as their name, bus, and a private code that lets them edit their own order. This stays on their device.

How we use information

• To provide the Service: accounts, tours, orders, stock lists, printing and team invites.
• To send service emails, such as password resets and invites. We don’t send marketing emails.
• To keep the Service secure and working, and to prevent misuse.
• To understand overall usage, such as how many accounts and tours exist, so we can improve the Service.

We do not sell or rent personal information, and we don’t use it for advertising.

Who can see what

• Tour teams see their own tour’s information, including crew names, orders and stock requests. They can’t see other tours.
• Crew members can see their own food orders. On a bus’s stock page they can see what’s already been requested for that bus, and by whom.
• The site operator can see account details (names, emails, sign-up dates) and summary information about tours (name, team size, number of orders) to run and support the Service. Tour contents like orders and crew names are not shown in the operator’s tools.

Service providers

We use a small number of trusted providers to run the Service. They process information only on our behalf:

• Railway hosts the app and its database.
• Cloudflare provides our domain, security and network delivery.
• Google provides “Continue with Google” sign-in, if you choose to use it.
• Resend delivers our service emails.

We may also share information if required by law, or to protect the rights, safety and security of our users or the Service.

How long we keep information

We keep account and tour information for as long as the account or tour exists. Organizers can delete individual orders, past shopping lists or whole tours at any time. When you delete your account, your personal information is removed, and so are tours where you were the only member. Tours shared with others stay with the remaining team. Deleted information may remain in routine backups for a short time before being overwritten.

Your choices and rights

You can view and update your name and password in your account settings, and delete your account from the same page. Crew members who want their name or order removed can ask their tour’s organizer, or contact us. For anything else, including a copy of your information, email us at [email protected].

Security

We use encrypted connections (HTTPS), hashed passwords, private links with unguessable codes, and access controls that keep each tour’s information separate. No online service can be perfectly secure, but we work to protect your information.

Children

The Service is intended for touring professionals and isn’t directed at children under 13. We don’t knowingly collect information from children under 13. If you believe a child has provided information, contact us and we’ll delete it.

Where we operate

The Service is operated from, and intended for use in, the United States. Information is stored and processed in the United States.

Changes to this policy

If we make meaningful changes, we’ll update this page and its effective date. Continuing to use the Service after changes means you accept the updated policy.

Contact

Questions about privacy? Email [email protected].